Sending Additional Materials to FLARE

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Ongoing Workflow

Originating Institution staff will pull material to be sent to FLARE. Modifications need to be made to items and holdings to signal to library staff that a transfer to FLARE has begun. These modifications also signal a centrally run batch process to modify the Originating Institution's item and create the FLARE holding and item.

Steps for Staff at the Originating Institution

Materials pulled for FLARE and sent to FLARE

  1. Pull material to be sent to FLARE.
  2. Retrieve the item for pulled material
    • Change the Item Processing Status to GF [Going to FLARE]
  3. If all volumes you know about for a holding are sent to FLARE, the holding should be suppressed
    • Add STA $$a SUPPRESSED $$b FLARE. This will suppress the holding from Mango
  4. If some volumes for a holding are not sent to FLARE, add the following FLR field to the holding:
    • FLR $$a PART

Materials pulled for FLARE, another copy already exists at FLARE, your copy is discarded

These records will be skipped by the centrally run batch process because the physical item is not being shipped to FLARE.
  1. Pull material to be discarded.
  2. Retrieve the item for pulled material
    • Change the Item Processing Status to FL [Sent to FLARE] (suppresses the item from Mango)
  3. If all volumes you know about for a holding exist at FLARE and will be discarded, the holding should be suppressed
    • Add STA $$a SUPPRESSED $$b FLARE. This will suppress the holding from Mango
  4. If some volumes for a holding are to be retained, add the following FLR field to the holding:
    • FLR $$a PART


UF workflow

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