Loading WCP records with GenLoad

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  1. retrieve WCP file from OCLC website and save onto a local drive
  2. open GenLoad Prod
  3. open the file in step 1
  4. process record using CF profile
  5. preview
  6. send
  7. view log file to verify the ones with "merge" and spot check
  8. manually update records for the "skipped" and "incomplete"


Loading bibs for shelf-ready approvals:

  • Prior to Shared Bib, FIU’s workflow for loading bibs for shelf-ready approval books was easy. We loaded the eocr’s first and used that load to populate the order records; then we used GenLoad to overlay the eocr’s by matching on the YBP number; the HOL and Item records were created by the overlay load. This simple procedure is no longer possible.

  • Prior to Shared Bib, FIU was able to pre-sort our batches of bib records by level of difficulty of the cataloging (LC, PCC, CIP, call numbers &/or subject headings present or lacking), atlases, multi-volumes, series that need checking. Now there is no point in sorting the bibs we plan to load because the records we would be sorting are not the records that are actually in Aleph. Consequently, student workers must be more highly trained to understand these categories and it takes them longer to process a shipment of books.

  • Another issue is the result of the fact that the records in Aleph are not as up-to-date as the records we are getting from OCLC. We have noted that there are especially large numbers of CIP records in the Aleph database whereas the records that we would have been loading are more complete. It appears that other SULs do not complete the description of CIP records. Consequently, more work is falling onto our full-time staff. In the past with the more complete records, our student workers were able to handle the entire process themselves.

  • Possible solution: FIU is experimenting with creating a file of the records that were just loaded using P_File_90. We would create the file in Aleph by searching on TKR and then sorting that file so that the work can once again be organized by level of difficulty. If this experiment works, our students will once again be able to do their work more rapidly. We will post the results in case other SULs are interested.

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