Access Services Transition

From SharedBib

The broad transition plan for Shared Bib implementation is available here.

Transition to Shared Bib - Impact on Patrons

While Aleph is the "back-end" system for your library services, patrons will be impacted in multiple ways by the transition to Shared Bib. After much testing and refinement, it looks like all Aleph-related functionality will be "down" for about 5 1/2 days. Specific dates are below, but you may want to make your patrons aware of this if you feel they will have questions.

Transition to Shared Bib – Dates for Access Services

Throughout:

• Practice / revise workflows as needed in Shared Bib TEST environment
• Once Aleph Shared Bib Production client available, download and configure for printing

Friday, June 1, 2012

• Table Changes Freeze begins

Friday, June 15, 2012

• Last day to place NEW UBorrow requests in Mango

Week of June 18-June 22

• Training sessions via Elluminate will be scheduled to address transition questions such as offline circulation, printing setup

Thursday, June 21 2012:

• Final bill/fine export for libraries until July 2

Friday, June 22:

• Final processing of returns until June 28
• Due Dates updated to July 2 (for any items that would be due June 23-July 1)
• Final Circ / UBorrow / other services until June 29
• Final patron loads until July 2

Friday, June 22 at 6:00 p.m. EDT (5:00 p.m. CDT):

• Aleph shut down – begin using offline Circ
• Mango switched to COOP – no patron empowerment features (renewal, requests, etc.)

Friday, June 22 at 6:00 p.m. THROUGH sometime Thursday, June 28:

• Use Offline Circ – no other functionality
• NO self-check, hold or UBorrow request slips, courtesy / overdue / bills, patron loads, or bill / fine exports
• Patrons use Mango on COOP (no patron empowerment)

Sometime Thursday, June 28:

• Upload Offline Circ transactions and check error report
• Process accumulated returns
• Mango switched back, patron empowerment features available
• Verify print configurations in new Aleph Production client

(FCLA Office Hours via Elluminate for questions)

Friday, June 29:

• UBorrow pullslips resume
• Hold pullslips resume
• Courtesy notices resume

(FCLA Office Hours via Elluminate for questions)

Monday, July 2:

• Loans DUE (for any items that would have been due June 23 – July 1)
• Patron loads resume
• Remaining UBorrow jobs resume (expiration, archiving)
• Remaining Circ notices services resume (overdues, etc.)
• Course Reserves processing can begin
• Bill / fine export resumes

By Friday, July 6:

• All pre-merge functionality fully restored